General Privacy Statement
UW-Stout is required to collect, create, and process a wide variety of information in fulfilment of its mission. The University of Wisconsin-Stout limits the collection, use, sharing, and storage of Personal Data to that which reasonably serves the institution’s academic, research, administrative functions, or other legally permitted purposes. Such collection, use, sharing and storage is managed in accordance with applicable federal and state laws and regulations, and with the policies, standards, and procedures of UW-Stout and the UW System.
Additionally, UW-Stout may collect additional data to enhance services and for other purposes. Users may choose to opt out of providing optional information by not engaging in optional services or not providing optional information where data is collected.
Personal information provided to UW-Stout may be available to employees of the University or to authorized third parties who provide services to the University. UW-Stout will take reasonable steps to ensure that these third parties are obligated to protect personal information on its behalf.
UW-Stout adopts appropriate data collection, storage and processing practices, and security measures to protect against unauthorized access, alteration, disclosure or destruction of personal information. All data is managed in accordance with all applicable UW-System policy. This information can be found at https://www.wisconsin.edu/uw-policies/uw-system-administrative-policies/.
All users of UW-Stout information technology should be familiar with the UW Acceptable Use policy located at https://www.wisconsin.edu/regents/policies/acceptable-use-of-information-technology-resources/.
UW Policy also requires that all users report lost or stolen assets, physical intrusion into secured spaces, and malicious access to or unauthorized exposure of data. If you suspect a breach, please contact the helpdesk. UW-Stout staff will ensure that any suspected breach is handled in accordance with the UW-Stout Incident Response Plan.
Collection and Use of Non-personal Information
Non-personal information cannot be used to identify an individual personally. It is used to monitor site usage, health, and effectiveness, and make improvements to the functionality and organization of the site. Non-personal information that may be collected and used includes, but is not limited to:
- The Internet Protocol (IP) address and name of the Internet domain used to access the technology
- The IP address of the sites and systems that referred the user to the UW-Stout technologies
- The date and time of access
- The information accessed
- The web browser, operating system, and type of device used to access the technology
- Data entered, search terms, and other information provided by the user of the technology
Collection of Personal information
Users may choose to voluntarily provide information via UW-Stout managed technologies that could be used to identify them personally. This information is strictly voluntary – no personal information is collected unless the user provides it. Personal information that may be collected includes, but is not limited to:
- Contact information
- Employment information and history
- Education history
- Gift information
- University affiliation
- Information provided through online forms for a variety of purposes
For information on student privacy rights and our compliance with the Federal Family Education Rights and Privacy Act of 1974 (FERPA), please refer to information hosted by our Registrar's Office.
Use of Personal Information
UW-Stout may collect, use, transfer, disclose and otherwise process your personal data in the context of facilitating communication with you, operating and managing UW-Stout’s business operations, complying with legal requirements, monitoring your use of UW-Stout’s systems, and/or undertaking data analytics and recruitment. Examples include, but are not limited to:
- Administer users’ access and participated in UW-Stout services and sites
- Communicate information that may be of interest to you
- Fulfill requests for services or materials
- Contact users
- Confirm information provided by users
- Process gifts
- Conduct research or surveys
- Respond to subpoenas, court orders or legal process
- Facilitate interactions with third parties
Image and Photo Use Statement
Written permission is not required for the use of images that feature adult individuals in public settings in or around UW-Stout, or for photographs or videos used in news and editorial contexts. Images and videos that fit these criteria can be used for marketing purposes in printed publications, displays, videos, web, or other formats. Exceptions for which UW-Stout recommends completion of a participant release waiver include when an individual’s image, voice and/or name is captured with permission in a private setting and/or is used in marketing materials in a manner that implies endorsement of UW-Stout. In the case of images that feature a minor in a private setting, expressed authorization must be received from a parent or legal guardian.
Participant photo and video release waiver: www.uwstout.edu/release
Whenever possible, university photographers/videographers should identify themselves, seek verbal permission, and inform subjects about the potential uses of the photo or video. In any instance when an individual asks not to be photographed or videotaped, university photographers and videographers will comply. All photographic prints and digital photo/video files taken by university photographers and videographers constitute UW-Stout property, solely and completely.
Any image, even if captured in a public setting, used in any way an individual is not comfortable with will be removed from the website within a reasonable time upon request.
If you have any questions or concerns about the capture or use of an image, please contact firstname.lastname@example.org.
Website Privacy Statement
The University of Wisconsin-Stout collects a variety of information through this website. UW-Stout is the sole owner of all information collected through this site, and it does not sell, share, rent, or otherwise disclose this information except as described in this statement. Information may be collected at various points on the site and may change without notice. Use of this website is voluntary. By using this website, you agree to allow UW-Stout to collect and use any information you provide using the site, including personally identifiable information (“PII”) and non-personal information as described in this Privacy Statement.
UW-Stout may use various technologies such as cookies (small text files installed or updated when a web site is visited), applets, scripts, server logs, custom URL parameters, tracking images, information and correspondence, or web analytics to collect information. Depending on your browser you may be able to disable certain collection methods. This may limit your ability to use some features of this website.
Opting out: You can set preferences for how Google advertises to you using the Google Ad Preferences page associated with your Gmail account, or the Network Advertising Initiative opt-out page.
We also use certain Google Analytics features-including remarketing and advertising reporting features that leverage cookies and tracking pixels-to monitor user behavior on our site and to better target our advertising efforts.
Opting out: Refer to Google to install a browser add-on to opt out of Google Analytics tracking.
Links to Other Sites
UW-Stout may provide links to other, third-party web sites and services from this site. Any such sites are regulated by the privacy policies of the providers of those web sites and not by this privacy statement. UW-Stout is not responsible for the privacy practices, security, or content of any third-party sites. Your use of non-Stout websites is subject to the terms and conditions or privacy statements of the providers of those websites.
If you have any questions about this privacy statement, , please contact us at:
Learning and Information Technology
University of Wisconsin-Stout
121 10th Avenue E
Menomonie, WI, 54751
Privacy Statement last updated on December 28, 2022